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Menands board approves emergency repairs, consultant phase change and several purchases; tabling decision on vendor subscription
Summary
At the Dec. 16 meeting the Menands Village Board approved a set of budget transfers and emergency repairs (roof, generator), authorized a tire-removal remediation, amended a consultant agreement for the South End sewer project, and approved the fire department's software switch; the board tabled a purchase decision on a financial-modeling subscription until Jan. 6, 2025.
The Menands Village Board handled a slate of motions and routine approvals at its Dec. 16 meeting, including emergency repairs, a consultant contract adjustment for the South End sewer project, and a software subscription change for the fire department. Key formal actions recorded at the meeting:
- Minutes and warrants: The board approved the minutes of the Dec. 2, 2024 meeting and reviewed warrant and payroll listings presented by the treasurer (Speaker 5).
- Budget amendments and contingency transfer: The treasurer requested budget amendments to cover part-time legal and police staffing adjustments and an increase to police retirement benefits; the board also approved a $19,000 transfer from contingency to street equipment repairs to cover trackless machine repairs.
- Fire department software switch: The board approved a motion to replace the fire department's ESO subscription with an Alpine/Bridal Alert package (Speaker 8), with a maximum cost cited of about $7,994 depending on configuration. Speaker 8 recommended a three-year term to reduce annual price increases; the board approved the motion, effective Jan. 1, with billing timed to avoid overlap with the outgoing subscription.
- South End sewer project: The board approved an amendment to the existing professional services agreement with Mavella (engineer) to rework and phase the firm's initial engineering work for the first phase, increasing the contract against the phased scope by $360,500 so that invoices align with EFC reimbursement schedules.
- Emergency roof repairs: The board approved an emergency contract with Skyway Roofing to repair leaks at 250 Broadway at a cost of $13,500; the mayor noted the expense will be reimbursed by a Phil Stack grant.
- Generator repair: Following a Dec. 11 power outage that revealed radiator damage, the board approved emergency repairs to the police/fire generator at 250 Broadway for $10,445.58 so the generator can be returned to service.
- Tire-removal remediation: The board authorized up to $40,000 from unappropriated funds to remove a decades-old tire stockpile in wetlands associated with the Erie Canal after discussion with DEC and a vendor able to take the tires; the sponsor said the likely cost is nearer $30,000 but sought the $40,000 authorization to be safe.
All motions were moved and seconded by board members and approved by voice vote. Where specific roll-call tallies were not taken in the transcript, votes were recorded as approved by aye voice responses.
