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Depoe Bay committee approves sample emergency barrel from Ready America after vendor presentation
Summary
Depoe Bay's emergency preparedness committee approved buying a Ready America sample 'barrel' (not to exceed $2,000) after a vendor presentation that outlined rolling supply bins, ConEx command centers and a community backpack preorder program; members debated contents, water quantities and whether to include backup radios.
The Depoe Bay emergency preparedness committee voted to buy one sample emergency supply container from Ready America, approving the purchase by voice vote after a vendor presentation and follow-up discussion.
Ready America representative Trevin described the company's emergency products and storage options and walked the group through rolling 65-gallon lockable bins and larger 20- and 40-foot ConEx command-center conversions. Trevin said the company makes water pouches and food bars used in many municipal kits and that the firm runs a community-preparedness program that supplies a free demonstration backpack and facilitates preorders for residents. "Ready America has been our family business now for 33 years," Trevin said while describing manufacturing and packaging capabilities.
Committee members asked detailed questions about kit contents and handling. The vendor confirmed the standard quote on the table represented "20 people for 3 days," including 2,400-calorie food bars the presenter described as "one person, three days worth of food." Questions focused on the water quantity: the vendor described a 'water box' in the quote as 1 liter per person per day, and a number of committee members challenged that amount as insufficient. One committee member said the makeup of the barrel must supplement existing neighborhood supplies and recommended planning on roughly 3 liters per person per day for drinking and basic needs.
Members also debated whether to include two handheld GMRS radios per barrel as an emergency backup for visitors or hotel occupants. The committee discussed trade-offs including cost, training and the fact that many established neighborhoods already maintain their own communications systems; several members supported including a small number of radios as backups with clear instructions.
After staff and the vendor agreed to revise the written quote to reflect requested additions (including tents and clarified water packaging), Speaker 5 moved to purchase a single sample barrel from Ready America for not more than $2,000 with the discussed revisions; Speaker 4 seconded. The motion passed on a voice vote.
Next steps recorded by staff include obtaining a corrected written quote and shipping estimate, finalizing whether the kit will use water pouches instead of boxed water to save space, and preparing a sample for display at an upcoming preparedness event. The committee also discussed pursuing volume pricing if multiple units are purchased, and noted that shipping costs typically decline with larger orders.
The committee's approval is for a single sample container to test contents and fit; procurement of additional units, broader distribution and any ongoing management of a community preorder program will require additional staff work and follow-up decisions.
