Depoe Bay plans a one‑off December movie night; commissioners opt for free admission and local concessions trial

At its meeting, the Depoe Bay Parks & Recreation Commission agreed to pilot a community movie night in December at the community hall. Commissioners discussed equipment, booking costs and a concession plan designed to minimize risk for a first run. One commissioner offered a commercial popcorn machine and said she would either donate it or sell it to the commission after the upcoming election; she said the machine is essentially unused and ‘‘probably brand new.’’

The commission considered two booking options: pay a $150 flat fee for a film screening (no admission) or pay per‑show (and take a percentage of admission if the commission charges). Members favored a free‑admission trial to encourage turnout and reduce financial risk; staff said that when movies are free the flat $150 booking charge applies but commissioners can decide to subsidize that cost. Concession options under discussion included charging a modest amount for popcorn, drinks and small snacks or subsidizing refreshments as part of the event.

For programming, commissioners narrowed family‑friendly and holiday film choices and completed an informal vote to show Gremlins for one slot and a holiday‑themed film for the other show. Commissioners planned two screenings (early and later in the evening) to maximize convenience and said staff would hold confirmations until closer to the event date. Staff will purchase DVDs/Blu‑rays where required and test projection equipment at a future meeting. The commission also discussed logistics — a screen, blackout curtains, concession staffing and whether to partner with local vendors for hot chocolate, cookies and other giveaways.

Next steps: staff will finalize bookings and equipment tests, confirm concession plans (including whether the popcorn machine will be donated or sold to the commission) and publicize the event widely to measure turnout before planning a longer series.