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Authority authorizes ACH payments, addresses TD Bank eTreasury delays and vendor invoices
Summary
The authority authorized ACH payment authorization with dual email approvals, approved multiple vendor invoices including an ADA website upgrade, and discussed TD Bank's multi‑system eTreasury onboarding that delayed ACH roll‑out and produced batching fees.
The Delaware County Interactive Gaming Revenue Authority on Dec. 19 authorized electronic ACH payments with a dual email‑authorization control between the chair and the treasurer so Brinker (the authority’s payment processor) could execute electronic transfers for grantees and vendors.
During the treasurer’s report, the treasurer reported a beginning statement balance of $730,068.93 and clarified the statement/registered ending balance as $721,080.35. The authority approved vendor payments including invoice 1008 to Majan Technologies for $1,250, invoice 83425 to Brinker Simpson for $1,490 and invoice 10040 to Corse Vector for $431. The Corse Vector motion also authorized adding ADA accessibility functionality to DeSigware’s website, which the treasurer said would carry an additional annual cost.
The treasurer explained the ACH delay: the authority’s account moved through three separate TD Bank systems (online banking, a Business Central integration and an eTreasury module). Each group uses different processes, and onboarding required coordination among a salesperson and distinct operations teams. As a result, the treasurer and staff had to complete additional setup steps (administrative soft keys and eTreasury administrator enrollment) before batching ACHs. The treasurer said the authority will minimize per‑batch fees (about $10 per batch) by combining payments where practical and will add Brinker into the new eTreasury configuration to streamline future batches.
Why it matters: transitioning to ACH will reduce paper‑check handling and staff travel, but requires new internal controls and banking setup. Members questioned whether a dual authorization should apply only above a dollar threshold; the treasurer explained the process mirrors check dual signatures for control and produces a paper trail.
Next steps: the treasurer will add Brinker to the eTreasury account, assist other staff with soft‑key setup, aim to minimize ACH batching costs and notify the bookkeeper when bank refunds for erroneous fees post to QuickBooks.
