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Fiscal Court approves public‑engagement rules, IT and facility contracts, vehicle purchase and opioid task force
Summary
At its Sept. 24 meeting, the Madison County Fiscal Court unanimously approved Resolution 2024‑94 (public engagement guidelines), 2024‑95 (social media guidelines), bid awards for software and access‑control upgrades, a 2024 Chevy Tahoe purchase for Emergency Management, and creation of an Opioid Task Force to guide spending of anticipated settlement funds.
The Madison County Fiscal Court voted on a package of routine and policy items at its Sept. 24 meeting in Richmond.
The court approved Resolution 2024‑94, which establishes public engagement guidelines for county public meetings, work sessions and public hearings. The rules require a sign‑in for those who wish to speak by 9:45 a.m., limit the public comment agenda item to 20 minutes total, allow three minutes per speaker (with up to six minutes if time is yielded), and set standards for decorum and distribution of materials. County staff clarified that public comment may address any topic but should not repeat the same content across multiple speakers. The resolution cites the Open Meetings Act (KRS 61.800–61.850) as background for local procedure setting.
The court also approved Resolution 2024‑95, social media public engagement guidelines for county accounts. That policy treats comments on county social media as public records under KRS 171.410, lists categories of deletable or hideable content (unlawful content, off‑topic postings, threats, harassment, solicitations, campaign advocacy and other specified categories), and directs archiving of social media content in accordance with record‑retention rules. Staff announced a planned shift to live streaming on YouTube to increase accessibility for residents who do not use Facebook.
Procurement approvals included Resolution 2024‑96, a scale hypercore software maintenance bid award to 13 Layers LLC in the amount of $77,735.67, and Resolution 2024‑99, an ARPA‑funded SALTO access control expansion project recommended for Compass Security Solutions with a budget cap of $110,000. The court approved a purchase under Resolution 2024‑97 of a 2024 Chevrolet Tahoe for the Emergency Management Agency at a price of $53,537.00; court documents note $26,500 of the cost is expected to be reimbursed from the EMPG grant contingent on state approval.
The court also approved Resolution 2024‑98 to create a Madison County Opioid Task Force. County Attorney Ginny Hayman said the county is scheduled to receive approximately $4,000,000 over 18 years from opioid settlement funds; the task force will develop recommendations on how to expend the settlement for abatement purposes (treatment workforce, community‑based prevention, adoption of clinical best practices and enforcement/oversight). The task force is tasked with producing a plan for the Fiscal Court and will not itself expend funds.
All listed resolutions were moved, seconded and approved by roll call during the meeting.
Next steps: staff will execute contracts and carry out procurement actions authorized by the court and convene the opioid task force per the attached task force schedule in the approved resolution.
