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Board tables assistant business manager/payroll appointment after debate on outsourcing, clearances and process
Summary
Trustees debated creating and filling an assistant business manager/payroll specialist position, weighing in‑house hiring against outsourced payroll services (Heartland, ADP, Paycor). Concerns over posting, clearances and candidate review led the board to table the appointment until clearances and more information are provided.
The board considered appointing Margaret Runsell as assistant business manager/payroll specialist but the agenda item prompted extensive discussion about prior direction to post and research outsourcing options. Business Manager Pam presented cost comparisons for outsourcing vendors (Heartland, ADP, Paycor) and an in‑house hire; trustees questioned the hidden costs, benefits, and whether the position had been properly posted and vetted.
Pam explained differences in vendor implementation timelines and cost projections and noted complications related to pension vendors (Voya/PSERS) that would still require in‑house administrative work. Trustees asked for documentation comparing vendor services and a complete cost analysis. One trustee moved to table the appointment until required clearances were on file; the motion to table passed by recorded tally (motion recorded as 7–2 in the minutes).
Citizen Melissa Moore, who applied for the position, used the citizen comment period to say she had submitted materials and did not receive an interview, urging transparent hiring practices. The board tabled the appointment and asked administration to return with comparisons and the requested clearances at a future meeting.
