District proposes CCIU contract to migrate nursing data to PowerSchool, cites security and cost savings
September 01, 2024 | Unionville-Chadds Ford SD, School Districts, Pennsylvania
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District staff presented a proposed contract with the Chester County Intermediate Unit (CCIU) to migrate nursing records from Sapphire K12 into the district's PowerSchool student information system and to provide training and ongoing support.
Lisa D'Orazio described the project as a year‑long, phased migration intended to run in parallel with the current system to avoid loss of historical health records. She said the move would consolidate data, reduce vendor count and “limit our risk of confidential student data being out there.” D'Orazio cited an annual elimination of roughly $12,500 in pupil‑services costs previously paid for the separate nursing software.
D'Orazio said the Sapphire contract includes a data‑destruction clause that requires the vendor to destroy district data upon contract termination. She outlined a rollout plan that includes a kickoff meeting with CCIU, a planning phase to identify nurse priorities, training for nurses, careful data migration handled collaboratively by CCIU, and ongoing support as users adopt the new PowerSchool health module.
Board members pressed on access controls and monitoring. D'Orazio said PowerSchool supports scoped access so only teachers and staff who work with a particular student can see health details and that the system logs access, allowing nurses and technology staff to confirm who reviewed a student health plan. She reiterated the intent to run both systems in parallel — with a target to begin parallel use in the second semester and ramp up when enrollment for the next school year begins — so nurses would retain access to historical records during the changeover.
Mister Audubard and others framed the migration as cost‑effective and a data‑security improvement; the committee advanced the item to the regular board agenda for a formal vote.
What happens next: The CCIU contract and the migration plan will be presented at the regular board meeting for approval; administrators said additional details about timing and nurse training will be finalized in planning meetings with CCIU.
Lisa D'Orazio described the project as a year‑long, phased migration intended to run in parallel with the current system to avoid loss of historical health records. She said the move would consolidate data, reduce vendor count and “limit our risk of confidential student data being out there.” D'Orazio cited an annual elimination of roughly $12,500 in pupil‑services costs previously paid for the separate nursing software.
D'Orazio said the Sapphire contract includes a data‑destruction clause that requires the vendor to destroy district data upon contract termination. She outlined a rollout plan that includes a kickoff meeting with CCIU, a planning phase to identify nurse priorities, training for nurses, careful data migration handled collaboratively by CCIU, and ongoing support as users adopt the new PowerSchool health module.
Board members pressed on access controls and monitoring. D'Orazio said PowerSchool supports scoped access so only teachers and staff who work with a particular student can see health details and that the system logs access, allowing nurses and technology staff to confirm who reviewed a student health plan. She reiterated the intent to run both systems in parallel — with a target to begin parallel use in the second semester and ramp up when enrollment for the next school year begins — so nurses would retain access to historical records during the changeover.
Mister Audubard and others framed the migration as cost‑effective and a data‑security improvement; the committee advanced the item to the regular board agenda for a formal vote.
What happens next: The CCIU contract and the migration plan will be presented at the regular board meeting for approval; administrators said additional details about timing and nurse training will be finalized in planning meetings with CCIU.
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