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Board discusses shuttle plan and insurance questions after vendor concession; seeks written answers
Summary
Directors debated a proposed shuttle to Memorial Stadium (cost estimates ranged from about $11,000 to $35,000 depending on runs) and pressed the bus vendor for written confirmation about liability-insurance limits and a possible $5 million vs. $10 million cap before any contract amendment is considered.
Board members spent an extended portion of the work session discussing a proposed shuttle run to Memorial Stadium and related contract-language and insurance issues tied to a concession request from the district's transportation vendor. The question returned to the agenda after a prior motion failed; several directors urged additional written information and a vendor meeting before any amendment or new commitment.
What was proposed: Director Yanni and others described potential shuttle costs for spring sports ranging from a single bus run (previously estimated at about $11,000) to a three-bus maximum scenario (as much as $35,000 if separate runs were required across multiple middle schools and high-school groups). Director Yanni said administration prepared an estimate of "44 days in the spring season" and an estimate of "$35,000 to get those students, safely over to Memorial Stadium" if three buses were needed, while other directors noted the previous motion's maximum exposure would have been $11,000 for one run.
Insurance and contract concerns: Several directors asked the vendor to provide a current quote for different liability limits, specifically a $5 million versus $10 million umbrella liability. Director Fox asked for a current, written quote "just this month" so the board could assess value and risk. The board's solicitor advised the body has latitude to modify contracts based on changed circumstances, but directors said they wanted transparent, documented figures and for administration and counsel to gather specifics for the next board packet.
Next steps: The board requested administration, Pat (finance), and counsel to meet with the vendor and supply written answers to the outstanding questions; several directors suggested convening that meeting within days so the board could have the information in writing ahead of the next formal meeting. No amendment or vote occurred during the work session.
