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Council moves toward a simple statewide resource tracker and refreshes public materials
Summary
The council agreed to test a short REDCap activities survey and/or a shared dashboard to capture program metrics and resource tags, approved updates to the trifold public-facing PDF and QR landing page, and heard TDAC recommend standardizing the caregiver definition and repository tags to improve access.
Council members discussed how to collect and share statewide resources without overwhelming contributors and agreed to a two-part approach: a short activities REDCap form to capture event metrics and a shared resource dashboard to catalogue services by standardized tags.
Several members urged using radio buttons and check boxes for discrete categories so the data can be analyzed for regional gaps. "I think it would be really helpful if there is a tool… to capture very clearly sort of what types of things are being offered and then sum those up," one member said. Presenters agreed to mock up a REDCap form and circulate it for feedback ahead of the January meeting.
Staff also showed a redesigned trifold with updated links, larger fonts and a new QR code that will point to an Office of Healthy Aging landing page; the PDF will remain the primary public-facing product. "I did go through and I checked all of the links… I will change it to disability and aging… I will update the QR code," one staff member said.
The council heard TDAC caregiver workgroup objectives: standardize nomenclature for "caregiver" so people recognize themselves, build a trusted resources repository with discrete tags, and run a PR campaign so caregivers know where to look. Donna Sella (TDAC) urged select-all-that-apply fields and "just-in-time" educational materials for crisis moments.
Public commenters described community navigation programs: AgeWell presented its Elder Care Coach, offering 20–30 minute phone consultations, education and a web toolkit for caregivers in a 13-county area and seeking partnerships to sustain the service.
Next steps: circulate a REDCap mockup, continue populating the shared Google resource file for internal use, finalize the trifold QR update, and plan outreach to providers and AAAs for distribution.
