Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Operations topic
No spam. Unsubscribe anytime.
Rec center director outlines new membership system, program growth and expected reimbursements
Summary
The director reported a new contractor-accountability system requiring a $9.28 add-on membership for participating groups, reviewed membership and program numbers, and said the center expects roughly $74,000 in grant reimbursement and about $48,100 a year in savings from new card-processing arrangements.
At the Aug. 8 meeting, the Pryor Creek Rec Center director told the board about operational changes aimed at improving accountability for contracted groups, recent membership trends, program activity and near-term financial items.
To standardize check-in and payments for outside contractor groups, the director said groups will be asked to purchase an add-on membership so participants receive key fobs and are tracked in the center’s system. "We're asking them to purchase an add on membership, basically, for the $9.28," the director said, explaining that the change will allow staff to cross-check rosters and track attendance and payments central to reconciling accounts.
The director told the board the rec center left the existing revenue share percentage in place: "20% is the percentage amount that was in place when I got here," he said. Staff implemented a one-month grace period and are working with group leaders to transition to the new process.
On finances, the director said HVAC capital expenditures had reduced reported net cash (the transcript recorded the figure as "280"), and that the center expects a $74,000 reimbursement from a recently closed lighting grant to help even out the books. He also reported membership at 1,898 total (up about 4%) with 179 new members and 601 participants in a Cherokee Nation program.
The director described programming and partnerships the center is building, including additional family swim hours, expanding pickleball, a contract to rent the facility for pickleball instruction through an Oklahoma Seniors Pickleball grant, and a proposed monitor/advertising partnership that would supply screens at no cost to the center. He said a paddle-board instructor, John Nippers, is scheduled to meet with staff to discuss classes.
The board discussed payment processing costs and a proposal to change vendors to reduce card fees. The director said a prospective vendor could cut fees by roughly $48,100 a year and assist with PCI compliance. Board members noted those savings could help address ongoing HVAC and capital needs.
No formal policy changes were adopted at the meeting; the board resolved to forward appointments to the city council as noted in a separate action and will continue to monitor implementation of membership and payment changes.
