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Director reports HVAC order, June capital hit and steady membership growth
Summary
The director told the board an HVAC unit for the pool has been ordered (14-week lead), June expenses included roughly $165,000 in HVAC capital outlay, year-to-date financials showed a $34,100 shortfall through May, and membership and program activity increased in June.
In the director's report, staff told the board they have ordered a new pool HVAC unit with a projected 14-week lead time and estimated September delivery. The department made a $100,000 down payment and expects the remaining balance and installation costs to be paid in upcoming cycles; staff said the total package was about $279,000 with roughly $165,000 recorded as June capital outlay.
On operating results through May the director reported an unofficial net shortfall of $34,100 year-to-date but noted the month was positive and that cash flow indicators should look better once June numbers cycle through. "Through May we were down $34,100," the director said. Staff explained some line items (office supplies, aquatics small-cap expenses) were reclassified and a larger-than-expected allocation to health insurance affected budget lines.
Staff also reported program activity: 139 new members in June, 45 new Cherokee Nation memberships, morning water classes averaging about 15 people, and 80 swim-lesson sessions run through June. A rental for a veterans tournament will bring roughly $1,300 in revenue, and LED lighting work is complete with reimbursement under review.
Board members discussed options to reduce credit-card processing fees; staff said a contact at Legacy Bank may help negotiate fee reductions for an estimated $14,000 in fees through May.
Next steps: staff will continue to reconcile month-end numbers, proceed with HVAC installation planning, and follow up on potential processing-fee negotiations.
