At its Dec. 23 meeting, the Helena City Commission approved a DRC grant agreement (ACT25001) on the consent agenda and awarded the City Vehicle Maintenance Shop roof replacement project (CF25006) to Summit Roofing Incorporated for a base bid of $281,750.

On the consent agenda, Commissioner Reid moved to accept consent item A (the DRC grant agreement ACT25001); after no public comment, the clerk called the roll and Commissioners Shurtleff, Logan and Reid and Mayor Pro Tem (recorded as Deane/Deen) voted "aye." The motion to accept the consent agenda passed.

Staff summarized the roof-replacement bid process for CF25006, saying bids were opened Dec. 11 at the City-County Building and four responsive bids were received. Staff recommended the lowest responsible cumulative bid from Summit Roofing Incorporated at $281,750. "Staff believes the base bid submitted by Summit Roofing is fair and reasonable," staff told the commission.

Commissioners asked about scheduling; staff said design is in progress, the work is expected to start in spring and the contract would include an end date in August to allow adequate time for completion.

Commissioner Gerlach moved to award CF25006 to Summit Roofing Inc. for $281,750; the motion was seconded, the clerk called the roll and Commissioners Shurtleff, Logan and Reid and Mayor Pro Tem Deen voted "aye." The chair announced, "The motion carries 4 to 0." The award and contract authorization therefore passed.

No additional budgetary details or contract contingencies were discussed in the meeting minutes; staff recommended award based on responsiveness and the low base bid.

The commission then received routine reports with no action and a brief Helena Citizens Council update.