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Council approves budget transfer, ODOT signal‑maintenance amendment, two pavement project awards and $50,000 ARPA cash‑flow support for parking fund
Summary
Council approved a $28,000 appropriation transfer for municipal court, authorized an amended ODOT traffic‑signal maintenance agreement through 2036, awarded two pavement projects (Knife River Materials and VSS International), and authorized use of $50,000 in ARPA funds for the off‑street parking fund after discussion of parking meters and urban campground options.
The Roseburg City Council approved a series of financial and procurement actions in the meeting’s business section.
Budget transfer: Staff reported the municipal court exceeded its appropriation because of staffing challenges and temporary intern costs and requested a transfer of $28,000 from the general fund contingency into municipal court operations. Council adopted Resolution 2024‑14 authorizing the appropriation transfer; staff said the general fund balance is strong and the transfer will not have a negative impact.
ODOT traffic‑signal IGA amendment: Public works staff described Amendment No.1 to the intergovernmental agreement (IGA) with the Oregon Department of Transportation to continue ODOT's maintenance of traffic signals the city owns and the signals ODOT owns in Roseburg. Staff said ODOT has maintained the city’s signals since about 2005 and that the amendment extends the agreement through 2036 and raises the contract cap from $2,300,000 to $4,700,000. Staff emphasized the city’s recent annual expenditures have been far below the caps (recent years ~ $42,000–$55,000). The council authorized the city manager to execute the amendment.
Pavement projects: The council considered two pavement‑management bid awards. For the Northeast Stevens Street Rehabilitation Project (road base repairs, ADA ramp work and a 2‑inch asphalt inlay), staff said the project was budgeted at roughly $1,050,000 in the transportation fund with additional sidewalk and storm fund contributions and estimated the total cost at just over $1,200,000. Knife River Materials was identified as the lowest responsible bidder and the council voted to award the contract contingent on the 7‑day notice‑of‑intent period.
For the 2024 slurry seal program (approximately 20 streets, ~58,000 square yards), staff identified VSS International as the lowest responsive bidder at $256,000 (total estimated project cost $268,800). The council voted to award the slurry seal contract to VSS International.
ARPA support for off‑street parking: Staff requested authorization to use $50,000 from ARPA funds to provide short‑term cash‑flow support to the off‑street parking fund, citing low projected cash reserves. Council discussed parking meters, meter funding models, and the need for a focused work session to evaluate options; the council approved the $50,000 ARPA authorization.
Councilmembers noted several items will require additional analysis or a future work session, including equitable meter fee structures and options for an urban campground pending legal guidance from higher courts.
