Commission recommends 10-year extension to ODOT traffic-signal maintenance agreement

An unidentified staff member told the Roseburg City commission on June 24 that the city recommends Amendment No. 1 to its intergovernmental agreement (IGA) with the Oregon Department of Transportation to continue state-performed traffic-signal maintenance.

The staff member said ODOT has performed the city’s signal maintenance since about 2005 and described the system as 13 state-owned signals, 31 city-owned signals and two rapid‑flashing beacons. Under the existing arrangement the city pays energy costs directly (to Pacific Power) and pays ODOT for maintenance work; staff said the amendment extends the contract term and increases the contract’s not-to-exceed total from $2,300,000 to $4,700,000 to reflect the additional years covered, not a change in annual service rates.

"They have been performing our signal maintenance since around 2005," the staff member said.

Commissioners asked whether energy costs are paid under the IGA. The staff member said ODOT requires contract language referencing power costs even though the city pays energy bills directly; ODOT invoices cover maintenance labor and parts. The staff member also said recent fiscal-year costs were much lower than the not-to-exceed cap and included rough annual figures from recent years.

Unidentified Commissioner (S7) moved that the commission recommend the city council authorize the city manager to negotiate and execute Amendment No. 1 to the IGA with ODOT for traffic‑signal maintenance; an unidentified commissioner seconded the motion and it passed on a voice vote. Staff said the commission’s recommendation will go to the city council on June 24 for final action.

The motion was procedural: the commission recommended council approval to extend the existing maintenance arrangement and update the contract ceiling to cover roughly an additional 10 years of service.