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Council conditionally approves $374,821 street-mastic bid; rejects noncompliant offer
Summary
Council accepted a responsive public-works bid for street mastic work valued at $374,821 with a contingency to honor earlier quoted pricing; a second bid was deemed nonresponsive because the bidder lacked required North Dakota contractor licensing and failed mandatory requirements under city ordinance 10707.
The Lincoln City Council on Dec. 19 conditionally approved a public-works contract to install mastic-style street materials after staff reviewed bids and identified one compliant offer.
Public Works staff told the council they received a primary responsive bid from a group identified in the packet (Bargain/Midstates or associated firms) totaling $374,821 for roughly one-and-a-half truckloads with flexibility to phase work. Jerry Beckman, representing the bidder, said his company can honor an earlier, lower quote and offered to revert to those prior pricing terms if the council requested.
A second submission from Steel Tech arrived before the filing deadline but failed to meet mandatory technical requirements and the bidder did not have an active North Dakota contractor license; staff and the city attorney said municipal ordinance 10707 authorizes rejecting noncompliant bids. The council discussed options including rejecting all bids and issuing a new request for proposals to broaden competition.
A motion to accept the responsive bid with a contingency regarding previously discussed pricing passed on a council vote. The council instructed staff to finalize contract details and to coordinate with the city attorney to confirm licensing and other mandatory compliance before executing the contract.
The council’s action was limited to awarding the bid conditional on documentation and the contingency; the meeting record does not show final contract execution or a posted start date.
