City plans to activate Tyler Munis modules; open-finance portal delayed by data cleanup, P-card pilot set to begin
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Summary
Officials said Tyler Munis will replace legacy systems once data mapping and import problems are fixed; a two-stage training plan and an initial P-card test group ("probably 4") were announced, and staff scheduled a sample import for Jan. 13 to validate conversions.
Speaker 1 (Unidentified Speaker) told the committee the city is implementing Tyler Munis modules to replace legacy systems and described a two-round training plan: first for the finance team and executive offices, then for department heads and accounting staff. He said the city hopes to use the budgeting module for the coming fiscal-year budget but is still scheduling implementation and training.
Speaker 1 described the Open Finance module as "a public facing tool" that will let anyone view the city's budget, year-to-date revenue and expenses, and vendor data online, but warned that mapping errors in the migrated general-ledger account numbers and lagged revenue imports from the legacy system must be fixed before the portal is turned on.
On procurement, Speaker 1 explained P-cards (purchasing cards) will be issued to individual employees, increase accountability through monthly reconciliation and replace many store-specific credit cards. When committee members asked who the banking partner is and how it was selected, Speaker 1 said First Horizon (the city's banking partner) offers a prepared P-card program. Speaker 2 responded the test group is "probably 4." Speaker 1 said supervisors will decide who receives P-cards in each department and that policy changes will end cards for employees who create reconciliation problems.
Committee member Speaker 3 questioned vendor accountability and timelines, asking "is it our city folks who are the cog in the wheel, or is it our vendor?" Speaker 1 replied that the city paid for the property-tax conversion, described legacy flat-file formatting difficulties and said Tyler developers are working on import tweaks. He said a rescheduled sample import is set for January 13 after a prior failed import and that utility-billing conversion could occur in May if everything proceeds perfectly.
Speaker 1 closed by describing the system as "an incredibly robust enterprise resource planning system" and said he is optimistic about its long-term usefulness.
