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District clerk seeks staffing for Odyssey migration, quotes redaction costs and proposes archive preservation plan
Summary
The district clerk told commissioners the office is establishing a jury-administration unit, adding staff to support Odyssey criminal migration, and investigating public-portal redaction software (vendor estimates varied; transcript referenced $120,000–$182,000 plus about $20,000 annual support). The clerk also proposed preserving historic archives and will present vendor options.
The district clerk reported on June 28 that the office has established a jury-administration department and is hiring to support juror management and upcoming technology needs.
The clerk said the office will add staff to assist jury administration and to support the criminal Odyssey conversion, which has a go-live target moved to October. She described a need for additional staff to scan and manually input juvenile files and to monitor redaction workflows for a public portal.
On costs for a redaction solution to enable outside access while meeting legal requirements to redact sensitive personal data, the clerk said the vendor (CSI, now part of Tyler Technologies) provided estimates in preliminary conversations that varied; the clerk cited approximately $182,000 on the phone, while county IT staff suggested the number could be lower (around $80,000–$120,000) plus roughly $20,000 a year in support. She and staff committed to follow up with a confirmed quote after a meeting with the vendor.
The clerk also raised records-management concerns: hundreds of years of archival records (1836–1950) are stored offsite in deteriorating conditions. The clerk has consulted a preservation vendor (Cofile) and planned a future presentation to the court to discuss preservation, scanning options and potential archive-fee revenue to support the work.
Commissioners asked for clarification on reading materials and system access during the Odyssey rollout; the clerk said more staff and careful redaction and testing will be needed to meet Supreme Court and state reporting responsibilities.
