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Nueces County staff propose manager role to speed records scanning, sustain shredding program
Summary
County staff proposed creating a manager of record services by combining a retiring supervisor’s post and a vacant scanner role to bridge imaging and warehouse teams, sustain a 50-box-per-week shredding cadence and enable future outsourcing; commissioners pressed for staffing and ROI details.
County staff told the commissioners court they plan to combine a retiring supervisor position and a vacant scanner role to create a manager of record services intended to bridge the county’s imaging and warehouse records functions and speed a multi-year records-destruction and scanning effort.
The presenter said the county has been destroying roughly 50 boxes a week—exceeding the original goal—largely with the help of an off-site vendor, FilePro, while also digitizing material. The county estimates the long-term target at about 25,000 boxes, roughly equivalent to 15,000 square feet of records warehouse space to clear.
The proposal would reallocate existing funding and add roughly $1,000 net in the budget for the fiscal year to fund the new supervisory position. During the presentation the presenter said the base salary for the manager position would be $62,250; with benefits at 20.27% the total annual cost was given as $78,476.
Supporters argued the management-level role is intended to optimize workflows, coordinate retention policy and pursue opportunities to outsource routine tasks—citing FilePro’s shredding contract as a model—so the county does not reach a point where work piles up and scanning or destruction becomes infeasible. The presenter stressed the new role would provide the expertise to combine records-policy guidance, scanning and archival requirements that now cross IT and records boundaries.
Several commissioners pushed back on staffing trade-offs. One expressed concern that eliminating two frontline positions in favor of a single manager could slow day-to-day scanning and destruction work, and suggested hiring additional record specialists may be more cost-effective. The presenter replied that the county must retain a supervisory-level position when the current supervisor (Anne) retires and that combining one vacated scanner with the supervisory slot would create a compensated manager who can attract the necessary experience.
The presenter also flagged a smaller capital request for the records area—replacement of a few air-conditioning units and carpet—explaining those costs fall outside typical building-maintenance funds because of the records-warehouse arrangement.
Next steps: staff said they will continue refining the budget numbers over the next weeks; commissioners asked for additional detail on staffing impacts and the expected return on investment from outsourcing or reorganization.
