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Board approves Pacific TNR contract with amended reporting and a $3,000 first payment
Summary
The board approved resolution 2024-25 to authorize a contract with Pacific TNR (TNR/spay-neuter services), clarified that the group will receive $1,500 monthly with a required monthly activity report (not an invoice), and amended the first payment to $3,000 to cover the initial period.
The Board of Aldermen approved resolution 2024-25, authorizing the mayor to execute a contract with Pacific TNR for trap-neuter-return and related animal services.
A lengthy discussion focused on the payment and reporting language. Aldermen clarified that the contract provides $1,500 per month (totaling $18,000 annually) and that Pacific TNR should submit a monthly detailed list of activities rather than an invoice for reimbursement. "If we change it to be TNR shall submit to the city monthly a detailed list of activities," an alderman proposed; staff agreed to amend the contract language accordingly.
Gina Braden of Pacific TNR asked whether July activity could be covered; the board approved making the first payment $3,000 (effectively a two-month initial payment) and noted payments cannot be issued until the executed contract is on file. Braden said the group will provide documentation and activity reports to support the payments.
The resolution passed with the amendment directing staff to update the contract scope of services (monthly activity report language) and to process an initial $3,000 payment after execution.
Next steps: city staff will finalize contract language, execute the agreement, and issue the $3,000 initial payment; Pacific TNR will submit monthly activity reports for each payment period.
