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Council narrows rodeo spending, asks staff to seek comparable bids
Summary
After reviewing duplicate line items and vendor proposals, the board stripped a duplicated $186,000 rodeo capital entry, set a $65,000 target for rodeo-related operating expenditures (crowd control/bleachers and general expenses), and asked staff to obtain comparable bids for bleachers and event equipment.
Board members discovered a duplicated $186,000 rodeo line in the draft tourism budget and removed the duplicate, moving necessary capital pieces into the correct capital account (403-02). Alderman Stewart and others reviewed event costs and suggested moving some items from capital to operating to better reflect rental vs. purchase decisions.
The council discussed two bids for bleachers and seating and emphasized that comparisons must be 'apples to apples.' One vendor (Clancy's) submitted a package that included tiered platforms and portable chairs in addition to bleachers; staff and council said they would ensure future bid packages specify exactly what is to be rented or purchased to avoid mismatched proposals.
Chair summarized the board's working figures: $45,000 assigned under general tourism expenditures for crowd control/bleachers/equipment and $20,000 for general rodeo operating expenses (printing, wristbands), for a combined $65,000 earmark for rodeo support, exclusive of the separate 5 J Outlaw contract. Council members asked staff to get additional bids and to confirm what existing on‑site seating and fences can be used to reduce rental costs.
