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Operations Committee moves special-event permit package to city attorney before Board of Aldermen
Summary
The committee instructed staff to incorporate insurance and chamber input, clarify whether the building clerk or city clerk receives applications, and supply ordinance language; members voted to send the unified packet to the city attorney before forwarding to the Board of Aldermen.
Pacific — The Operations Committee voted Aug. 15 to advance an updated special-event permit packet to the city attorney after staff addresses four items and incorporates stakeholder input.
Mr. Schulman, who drafted the document, told the committee he had met with "Jeff Art from Grama" and received input from tourism, the Partnership (Robert and Chris Fowler) and MRMA, and that he would incorporate legal and insurance language and then send the materials to Attorney Jones for ordinance drafting and review.
Committee members asked that the chamber be consulted and that application routing be clarified; several members preferred wording that routes the initial administrative application through the building clerk rather than the city clerk. Mr. Schulman said the current flow at the clerk’s window works operationally but acknowledged the ordinance language could be updated to reflect the practical process.
One alderman raised the question of cost recovery for large setups, noting that some municipalities charge for extra police presence or long-duration set-up. Mr. Schulman said the draft leaves optional charges available but does not mandate pricing; the policy and fee schedule would be decided separately.
A motion that the packet be updated to address insurance, chamber input, the clerk-routing language and include draft ordinance language and then be reviewed by the city attorney before going to the Board of Aldermen passed by voice vote. The committee recorded no roll-call tally in the minutes.
Next steps: staff will incorporate feedback, prepare draft ordinance language, send the packet to the city attorney and return to the operations committee or the Board of Aldermen as the attorney advises.
