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Commissioners press staff for Hagerty invoice detail as FEMA reimbursements continue
Summary
Commissioners asked staff to obtain final, itemized invoices and close out Hagerty Consulting's work on disaster recovery projects (including winter storm Uri and COVID-19 reimbursements). The court tabled invoice approval until staff gets final backup and a January'February billing closeout; staff said some FEMA reimbursements have been received.
Commissioners raised concerns March 8 about outstanding, late and sometimes sparsely documented invoices from Hagerty Consulting related to FEMA and disaster'recovery work. Commissioner Gonzales and others said invoices arriving months after services make it difficult to evaluate whether work was performed and to confirm backup documentation.
Louie (disaster staff, speaker 23) said Hagerty submitted time summaries and weekly descriptions attached to invoices and that two final months of billing were still expected; staff agreed to ask Hagerty for final bills and clearer backup. Commissioners asked for an updated report on what has been paid, what is outstanding and what FEMA has reimbursed to date. Staff reported recent FEMA reimbursements for winter storm Uri amounted to $305,472.57 and $16,968.81 for administrative expenses; Hagerty had submitted multiple RFRs amounting to roughly $1.399 million in requests, with about $1.184 million deemed eligible so far.
Given outstanding questions and the need for clearer documentation, the court voted to table action and requested Hagerty provide final, itemized invoices and back'up by the April meeting. Commissioners said the county should strengthen future contracts to require more timely, detailed invoicing and to limit payment obligations for late submittals.
