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Committee approves health communications contract, new cleaning vendor and sole-source HVAC award
Summary
The committee approved awarding a $75,000 state-grant-funded health communications contract to 2 Story Creative, a multi-year cleaning services contract to Perfection Plus Cleaning, and a sole-source waiver to Total Mechanical for police station HVAC controls.
The Financial Affairs Committee moved forward on multiple procurement items covering public health outreach and facilities maintenance.
Health department staff (Stevens) said the department was awarded a $75,000 grant from the Wisconsin Department of Health Services to address loneliness and isolation among older adults and people with disabilities and recommended hiring 2 Story Creative after a nine-proposal RFP process; staff said the grant fully funds the communications campaign. The committee approved the selection.
Staff presented a multi-year cleaning contract procurement in which seven proposals were evaluated; Perfection Plus Cleaning was recommended despite not being the lowest bidder ($16,684 per month) because staff cited capacity concerns with several smaller firms and consistent references from affected buildings. The committee approved the multi-year contract after members asked about years and cost comparisons.
Facilities staff requested a waiver of the competitive bidding process to award HVAC controls work at the police station to Total Mechanical, a prequalified contractor and sole-source provider for the controls system. Staff said Total Mechanical quoted roughly $73,000 for the contract and has existing experience working with city facilities staff on the newer side of the building; committee members raised the option of soliciting bids but ultimately approved the waiver and award.
All three items were approved by voice vote.
