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Blackstone trustees approve preventive-maintenance contract with GEM; minutes show a contract-amount inconsistency
Summary
The Board of Library Trustees approved a preventive-maintenance agreement with GEM (formerly Victory) for library HVAC service. The director described a base contract price of $58,100; the voice vote record later referenced $5,800, a clerical discrepancy trustees noted.
The Board of Library Trustees voted to approve a preventive-maintenance contract with GEM, the library's HVAC contractor, during its Oct. 7 meeting at the Blackstone Public Library.
Director Lisa Cheever presented the agreement for the 2024–25 preventive-maintenance plan, saying it "is $58,100, the same as last year for the base contract price," and that the contract includes spring and fall maintenance and an annual coil cleaning. Cheever also said GEM ("what Victory is called now") requested an adjustment to hourly rates for technician calls that would not affect the base contract.
Trustee Patty Gisinski made the motion to approve the GEM contract; Kelly Gillis seconded. The board approved the motion by voice vote with no opposition recorded. During the chair’s summary of the motion, a different dollar figure—$5,800—was read aloud. Trustees discussed moving procurement documents to the town administrator for authorization and scheduling fall/winter maintenance once procurement is complete.
The record contains a numeric inconsistency: the director’s stated contract amount ($58,100) does not match the amount recited during the motion summary. The board approved the contract and directed staff to route the approved contract to the town procurement officer for final authorization and scheduling.
The board’s action now goes to the town administrator for procurement processing; staff will confirm the final contract amount and update the trustees’ record.
What happens next: the town procurement officer will authorize the contract and GEM will schedule the fall/winter maintenance visit once the paperwork is processed.
