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Weston County weighs ending relationship with third‑party records vendor after sharply reduced payments
Summary
Commissioners discussed a long‑running dispute with a third‑party records vendor that the county says has sent drastically reduced monthly payments since April and limits access to user logs; staff were directed to seek verification and report back.
Commissioners spent an extended portion of Dec. 3 addressing problems with a third‑party records vendor that provides online access to county records. County staff said the vendor's recent reports show far fewer user sessions than historical data, and the county has not received consistent payments since April.
"We haven't received a check since last April," a member of county staff told the board; commissioners and staff said the vendor controls the usage logs and, without access to verifiable user reports, the county cannot credibly calculate what it is owed. County attorney/staff indicated he would review the joint powers/contract language and advised requesting the vendor's printout of all users and usage reports.
Members discussed options including issuing a cease‑and‑desist, terminating the agreement after replacement indexing is available, or pursuing a limited recovery if verifiable figures emerge. Commissioners asked staff to pursue a definitive accounting and to have a resolution or termination plan ready for the next meeting if the vendor cannot provide verifiable usage reports.
