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BPPE previews IT migration and unveils data-driven prioritization tool with state Office of Data and Innovation
Summary
Bureau staff told the advisory committee about an early‑2025 migration to a new system of record and demonstrated a new daily‑updated risk‑scoring tool developed with the Office of Data and Innovation to prioritize inspections and investigations.
Bureau staff told the advisory committee they are preparing for an early‑2025 conversion to a new system of record and previewed a new data‑driven prioritization tool built in collaboration with the state Office of Data and Innovation (ODI).
On the IT migration, bureau staff said they are dedicating staff time and contracting developer support to the conversion and are contacting each approved institution to confirm the best contact for system updates. "We are still working very diligently towards an early 2025 conversion to our new system of record... known as Connect," the presenter said, emphasizing an emphasis on getting the migration right even if it requires more time.
On data analytics, the bureau presented a new prioritization tool developed through ODI's Data Science Accelerator. The tool ingests annual report data (the current year plus three prior years), refreshes daily and applies statutory risk factors to flag institutions with higher risk profiles. Rocio Mora (ODI) demonstrated three views: a matrix of risk factors by institution, a drilldown with year‑to‑year trends, and a statewide trends view that shows geographic distributions of urgency and common risk factors. "The tool is refreshed daily to include any new data that's submitted by the institutions," an ODI presenter said.
Committee members asked whether complaint counts can be incorporated and how the tool will change inspection cadence. Staff said the tool is intended to inform prioritization rather than replace routine inspections; it will help focus staff resources on institutions with heightened statutory risk factors under Cal. Educ. Code §94941. Staff said they expect to report updates to the advisory committee as the tool is used operationally.
Why it matters: the migration and data tool together aim to reduce manual processing, improve data accuracy and help the bureau target unannounced inspections and investigations where the indicators suggest higher risk to students and the public.
Ending: staff invited committee feedback on the tool's criteria and on potential additional data sources (for example, marrying complaint counts with annual report data) and said the bureau will return with updates.
