Wheat Ridge approves $424,070 contract with OpenGov for financial system
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Summary
Council voted unanimously to contract OpenGov for a financial system implementation costing $424,070 up front with annual subscription costs afterward; staff said implementation will take about 15 months and ongoing fees will be budgeted into the general fund.
Wheat Ridge, Colo. — The Wheat Ridge City Council approved a $424,070 contract with OpenGov on Nov. 25 to implement a new financial-management system as part of a five-system modernization roadmap.
Staff said the system will provide an ADA‑compliant, interactive online budget presentation, integrated procurement and contract management, and other financial tools. Implementation is budgeted in the equipment replacement fund for 2025; ongoing annual subscription fees will be paid from the general fund beginning in 2026.
Presenters estimated the full three‑year contract and implementation package approaches roughly $700,000 over three years (implementation is the highest single-year cost at about $424,070). Staff said the implementation will require significant vendor professional services over roughly 15 months, with OpenGov responsible for much of the work and city staff taking a smaller role during rollout. The city plans to offset costs in part through existing savings and potential grant opportunities for certain modules.
Council members praised the transparency and public-facing potential of the budget module and asked about recurring costs; staff confirmed the later-year amounts are subscription fees and not additional implementation charges, and said the city expects some net savings by retiring older systems. The council voted unanimously to approve the contract.
