Town of Clayton approves year-end bills, accepts Ader Ditch excavation quote and transfers funds for dues

The Town of Clayton board approved several routine year-end financial actions during its meeting. Members voted by voice to pay end-of-year claims, accepted a low bid for a ditch excavation project and approved a small internal transfer to cover dues and payroll taxes.

Speaker 4 moved "I'll make a motion that we pay the end of the year bills." The motion was seconded and passed on a voice vote after the chair called for ayes. The transcript records several affirmative responses but does not list a numeric tally.

On public-works business, Speaker 1 presented a quote from Jammer Excavating for the Ader Ditch project, which the transcript records as arriving on Dec. 16. Speaker 1 described the bid as "much lower than what we expected," and said staff wants to begin work as soon as possible because of a project deadline. Speaker 2 moved to accept the quote; the motion received a second and passed by voice vote. The transcript includes a reference to a $9,000 quote for the work.

The board also approved an internal transfer to cover membership dues and payroll tax shortages. Speaker 3 said the town transferred $319.29 from an "electronic office to dues and school fees" line and $108.81 from "electronic office to Social Security and Medicare tax," totaling $428.10, to cover a dues payment and a payroll shortfall. Speaker 4 moved to transfer $428.10, Speaker 2 seconded, and the motion passed by voice vote.

The board directed staff to contact on-site personnel (referred to in the meeting as Pete) to schedule work on the Ader Ditch project and the sewer-related tasks that were discussed earlier in the meeting.

The motions were handled by voice votes; the transcript does not include roll-call vote counts or named vote records.