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Jefferson County staff reports administrative millage rollback and expands monthly financial reports
Summary
County staff said an administrative millage rollback reduced the tentative rate from 7.652 to 7.526, lowering expected revenue by about $150,000; staff also told commissioners they will begin monthly roll-ups of revenue, expenditures and purchase‑card activity.
Jefferson County staff reported on Oct. 16 that an administrative millage rollback changed a posted rate from 7.652 to 7.526, which staff estimated would reduce revenue by about $150,000 compared with the prior figure. Staff said the rollback was administratively processed and did not require a board vote.
Angela Gray, the county property appraiser, told the board she had closed the books for fiscal year 2024–25 and presented checks totaling $42,658 representing unspent funds — proceeds from a surplused vehicle and unused legal fee allocations — to be deposited in contingency unless the commission directs otherwise.
County staff also told commissioners that beginning next month the board will receive monthly consolidated reports of revenues and expenditures, purchase-card activity and related backups. The clerk and county manager said they are drafting clearer P‑card policies to move certain purchases to purchase orders and limit improper P‑card use.
On the millage rollback, a staff presenter said: “It would go from 7.652 to 7.526…. That means that we would have had an additional $150,000 in our budget, which… our contingency is healthy.” A commissioner confirmed the rollback was processed administratively and no vote was required.
Next steps: contingency treatment of the $42,658 will be determined by the commission; staff will deliver the first monthly finance packet at the board’s second meeting next month.
