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Purchasing department outlines electronic records, updated thresholds to boost competition
Summary
Jeannie Ordillo, introduced to discuss purchasing, described moving to electronic contract and record management, adopting a PenMed vendor platform to broaden bidding, updating purchasing thresholds to match peer cities, and plans to integrate purchase orders with accounting for stronger internal controls.
Speaker 1 invited Jeannie Ordillo to present on the purchasing department; Ordillo (introduced by name) said the position had been vacant until April and that she has begun a process analysis and moved the department toward electronic record and contract management. "We started the utilization of a PenMed platform, which gives us access to a lot of vendors and helps open up more competitive bidding," Ordillo said.
Ordillo said staff updated purchasing thresholds to align procedures with comparable third‑class cities and is working to integrate the purchase order system with the finance/accounting system to tighten internal controls. She said this integration will allow commodity analysis, bulk pricing, and potential piggyback agreements with nearby nonprofits to reduce costs.
The council had no further questions after Ordillo’s presentation; no motions or votes were recorded. Ordillo thanked staff who assisted with the transition and emphasized the work is ongoing.
