The Lewisville Zoning Board of Adjustment on Tuesday adopted updated rules of procedure that lay out meeting protocols, officer roles and voting thresholds.

City staff told the board the rules spell out the duties of the chair and vice chair, establish a 75 percent voting threshold (four of five members in a full panel) for approval of items, and set public‑comment guidance, including a five‑minute default speaking limit for members of the public. "We would recommend, however, that the chair be very consistent in doing that and make sure that they're doing that for everyone," staff said when describing how the chair may modify the speaking limit.

The rules also document how alternate members may serve when a regular member is absent, the process for placing items on the agenda, guidance on continuing or withdrawing applications, and procedures for minutes, records and the limited circumstances for closed sessions. Staff said the rules include a provision to reaffirm the procedures annually so that members who do not meet monthly remain familiar with board practice.

A board member moved to adopt the rules and the motion received a second; the transcript records a second from a member identified as Rick and a procedural reference to Andre as a first, but does not include a numeric roll call. The recorded proceedings do not show a formal roll-call tally for the adoption vote.

The adoption of the rules is intended to standardize meeting practice and provide a clear baseline for future hearings; staff noted that the board's procedures may still be modified by the chair in particular cases as long as modifications are applied consistently. The board continued to other agenda items following the procedural action.