Finance committee members reviewed how the Massachusetts School Building Authority (MSBA) will calculate reimbursable costs and discussed options for offsetting non‑reimbursable features.

Speaker 1 explained that MSBA applies per‑square‑foot caps to building and site costs (an example cap cited was $605 per square foot for construction) and then applies a reimbursement percentage to the town’s eligible costs. The materials the team shared show Needham’s baseline reimbursement at about 35%, Speaker 1 said, and that certain energy and sustainable‑materials incentives could bump that number modestly.

Speaker 3 noted the town could capture roughly 3 percentage points for opting into an energy program and about 1 point for sustainable materials — “pretty much a 4% gimme,” Speaker 3 said — and clarified those points sit within the overall reimbursement calculation. Speaker 1 also referenced a past project (Sunita Williams) that ultimately achieved about 22% reimbursement in practice, which is why the committee used conservative assumptions in early estimates.

The committee discussed the cost of non‑reimbursable elements, particularly an upgraded auditorium. Speaker 6 said the materials estimate included $10.5 million for auditorium scope but that the net additional cost (given an existing auditorium) would be about $5 million. Committee members raised the possibility of community fundraising or revenue‑generating operations (rental, revised rental policy) to offset some of that net cost but said no formal fundraising plan has been adopted.

Committee members asked town staff and the OPM to identify which line items will be ineligible for MSBA reimbursement, to show reimbursement sensitivities, and to include those figures in the January projection package so residents can compare trade‑offs before Town Meeting.