During the League Insurance briefing, council members raised repeated questions about special-event insurance at city facilities, including the amphitheater and events run by nonprofits.

Matt Becker explained the League's approach: "Our policy basically covers ... the city, the elected officials, the employees, and any volunteers working on behalf of the city." He told the council coverage is about "who is covered" — not the specific type of event — and that if the city is organizing, sponsoring or running the event the League will step in for city exposures.

Becker warned that the policy does not and should not pick up unrelated third-party exposures. "A third party is a third party," he said, and recommended that outside groups carrying out event functions be required to provide their own insurance and to name the city as an additional insured when appropriate.

Council members asked what happens if the city waives its usual insurance requirements for a group using municipal facilities. Becker said the city's policy would still defend the city in a suit, but waiving standard requirements can affect experience-rating and other protections; he recommended consistent policies rather than ad hoc waivers to avoid favoritism or unequal treatment. One council member summarized: waiving fees or sponsoring an event is possible, "but not providing insurance." (Unidentified Speaker 1)

Becker also discussed the city's relationship with its Business Improvement District (BID), saying the BID is typically covered under the city's policy but that outsourced event operators in BID agreements should carry their own coverage per the contract.

The council heard Becker's recommendation to keep consistent vetting requirements (e.g., insurance limits tied to venue risk) and to communicate clearly to entities that a city sponsorship is not the same as city insurance. Staff said they would take Becker's materials and feed them into future policy discussions.