Rhinebeck board adopts revised credit‑card policy adding five‑day documentation rule
Loading...
Summary
Trustees amended and approved a revised credit‑card policy that adds a five‑day requirement for submitting transaction documentation and includes a purpose statement to align with state controller guidance.
The Village of Rhinebeck board voted to approve an amended credit‑card policy that adds a five‑day documentation requirement and a brief purpose section to align practices with guidance from the New York State Office of the State Comptroller.
Rick and Lydia led the policy review and explained changes circulated after earlier questions from trustees. Speaker 4 read the new purpose language aloud, noting the policy recognizes credit cards’ convenience while establishing controls to prevent inappropriate spending. The board added a sentence under documentation requirements requiring that all documentation be submitted to the treasurer within five days of the transaction.
After a motion to amend the draft posted on the website with the new version (dated 11/24/25) and a second, trustees voted to approve the amendments and then adopted the amended policy.
