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Council questions accounting as SecureAll contract amendment for Tent Town is discussed
Summary
Council questioned timing and accounting after staff presented an amendment request for the SecureAll contract that covers security services at the Tent Town/Cabin Village; staff said amendment spans two fiscal years and explained invoicing timing, while the council asked for a meeting to reconcile warrants and invoices before finalizing amendment details.
Council members pressed staff on contract dates and expenditures related to security services provided at the Tent Town/Cabin Village after staff asked the council to consider an amendment to SecureAll’s contract.
City staff and the chief described the nature of the services — multiple officers trained for vulnerable populations and established coordination with Ventura County Behavioral Health and the sheriff — and emphasized that SecureAll carries its own insurance. Staff and the chief said officers handle many issues without police calls and have been effective at night. City staff explained the requested amendment covered services across two fiscal years and that invoice timing and processing lags account for apparent discrepancies in warrants and paid amounts.
Councilmembers sought a detailed reconciliation of warrants and invoices and requested staff meet with the city accounting manager to verify numbers. Staff described imminent implementation of an enterprise purchase‑order/accounts‑payable module designed to prevent payment of expired contracts in the future.
No final amendment was adopted during the meeting; staff offered to schedule follow‑up meetings to reconcile accounting and return with clarified figures.
