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Rochester Hills approves $274,750 contract to assess enterprise asset management needs
Summary
Council authorized a $274,750 Phase 1 consulting contract with Cultivate Geospatial Solutions LLC to assess the city's asset-management practices, prepare procurement materials and develop a roadmap for a future enterprise asset management system; staff said phase 1 would run 9–12 months and phase 2 (implementation) would follow as a separate contract.
The Rochester Hills City Council on Dec. 1 approved a $274,750 contract with Cultivate Geospatial Solutions LLC for Phase 1 consulting on a planned enterprise asset management system (EAMS).
City presenters said the project is intended to modernize how the city manages roughly $400 million in combined assets — water and sewer infrastructure, roads, pathways, parks, facilities and forestry — by replacing an ageing, heavily customized legacy system (Lucity). “This project is really not merely a software replacement project,” the project lead said, framing the work as a strategic shift to align people, processes and data with industry best practices and ISO 55001 standards.
Phase 1 will conduct a current-state assessment, gap analysis, stakeholder engagement and development of a procurement-ready RFP and a conservative budget estimate for implementation. Staff described a tentative timeline: kick off Jan. 2026, 9–12 months for phase 1; RFP and vendor demonstrations in early 2027; and a potential phase 2 implementation window beginning mid-2027 with 18–24 months of configuration and training.
Council asked about timeline compression, data backups and whether the consultant could later supply its own product. Staff said the consultant is vendor-agnostic and would be ineligible to provide the implementation vendor in phase 2; staff also noted databases are intact but the front-end system is fragile and the project will prioritize reliable data migration.
Council approved the resolution authorizing the Phase 1 contract; any phase 2 work and associated implementation budget will return to council for separate review.
