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Osage County holds closed session on IT security; vendor to provide training and access procedures
Summary
The Osage County Commission met Dec. 2 and entered a closed session under the security‑measures exception to discuss county IT infrastructure with vendor Century Business Technology; no formal action was taken and staff were tasked with producing training materials and access instructions.
The Osage County Commission on Dec. 2 entered an executive session under the Kansas Open Meetings Act’s security‑measures exception to discuss county information‑technology infrastructure with vendor Century Business Technology and county IT staff. The motion specified a 15‑minute closed session, which commissioners later extended by five minutes; the commission reported no action was taken in the executive session.
Why it matters: Commissioners said they want clear operational procedures so department staff know how to request IT support and who holds administrative credentials. Losing local access or unclear credentialing can delay routine functions and complicate emergency response.
According to discussion after the closed session, Century is the county’s primary IT agent and retains the administrative credentials needed for certain server‑level tasks. County staff asked Century to provide concise training reference materials — including a small printed card or a PDF that department heads can distribute — and clarified that, in most cases, staff should contact Century first for help. The vendor also described secure remote‑access tools used to connect off‑site employees to the county network, such as Splashtop and SonicWall/NetExtender VPNs, and confirmed there are multiple options to accommodate different users and devices.
A presiding speaker moved into the executive session "pursuant to the matters relating to security measures exception with the topic of county IT infrastructure for a matter of 15 minutes, returning at" a specified time. After the session the speaker reported, "No action taken in executive session." The commissioners and vendor then discussed how to set up a uniform support path so department heads will not have multiple, differing remote‑access methods to troubleshoot.
Next steps: Commissioners asked staff to compile a list of department contacts and distribution options for the training card or PDF and to coordinate a brief rollout to department heads. Century and county staff agreed to follow up with an implementation plan and sample materials.
