With construction of the New Richmond community library nearing completion, staff presented a proposed room-reservation policy covering 12 meeting rooms (nine inside the library and three adjacent reservable rooms) along with fee schedules, use restrictions, food-and-beverage rules and conduct expectations. The large media room and two adjacent media rooms will be subject to council oversight for fee schedules.

Council discussed the policy's prohibited activities and a provision that allows exceptions for programs organized by the Friends of the Library. After questions, the council voted to approve the policy as presented and indicated it would revisit the fees and operational details six months after opening to adjust as needed.

Next steps: policy implementation when the building opens, staff to collect feedback over six months and return to council for any adjustments.