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Madera council ratifies equipment purchases, awards airport paving contract and approves water‑system purchases
Summary
In a single meeting the council ratified a piggyback purchase of a hydro excavator, approved a water‑well maintenance contract with Madera Pumps, awarded a roughly $2.41 million airport apron and taxi‑lane rehabilitation contract (subject to grant funding), and approved a sole‑source meter-base replacement from Aquametrics.
The Madera City Council approved multiple procurement and capital‑project actions on Oct. 15 that city staff said were needed to maintain infrastructure and capitalize on grants.
Ratification of hydro excavator purchase: Financial Director Mike Lima explained a Sourcewell piggyback purchase from Charles Machine Works/Ditch Witch for an HX30 hydro excavator after dealer supply changed. Lima said the HX30 has "a 500‑gallon debris tank, an 80‑gallon water tank, and a vacuum extractor" and noted the purchase price of $80,934.05. Council ratified the city manager’s decision and approved a related budget amendment of $84,990; funding was described as 90% Water Fund, 5% Facilities, 5% Parks.
Water well maintenance contract: Staff recommended a two‑year on‑call, time‑and‑materials agreement with Madera Pumps Incorporated following RFP No. 202526‑03; the firm ranked highest (86%). Staff said the city has 18 operational wells serving roughly 67,000 residents and budgeted $185,000 in FY25‑26 to support up to two well rehabilitations plus contingency. Council approved the contract by unanimous roll call.
Airport apron and taxi lane rehabilitation: City Manager Arnoldo Rodriguez presented three adjacent pavement projects at the municipal airport. Terra West Construction submitted the lowest responsive bid; staff reported the total project cost including soft costs is about $2.41 million, and noted a remaining funding gap of roughly $264,000 that staff expects to secure from FAA/Caltrans grants. Rodriguez recommended awarding the contract subject to funding and amending the FY25‑26 budget; council approved the award and budget amendment unanimously.
Meter‑reading base stations: Sewer/Water staff recommended a sole‑source purchase from Aquametrics Sales Company (the authorized regional distributor for Census equipment) to replace two base stations supporting the city’s automatic meter‑reading system. Total project cost $94,910 and funds were budgeted in FY25‑26; council approved the sole‑source purchase.
Each item passed on roll call votes; no substantive public opposition was recorded during the meeting. Staff identified follow‑up tasks including budget amendments, contract execution, and grant closeout steps for the airport project.
