Rochester Hills Council OKs $274,750 contract to plan enterprise asset-management system
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Summary
The council voted to hire Cultivate Geospatial Solutions for $274,750 to lead a yearlong assessment and procurement plan for a citywide enterprise asset-management system. Staff said the work will assess a roughly $400 million portfolio of infrastructure and guide a multi-year implementation.
Rochester Hills — The City Council on Dec. 1 approved a $274,750 contract with Cultivate Geospatial Solutions LLC to lead a citywide assessment and procurement process for an enterprise asset-management system.
City staff said the work will be the first phase of a multi-year effort to move beyond the city’s legacy system, Lucity. "This project is really not, it's not merely a software replacement project," said the staff lead, describing a plan to review business processes, perform a gap analysis against ISO 55001 standards and produce a conservative budget for future implementation. Staff told the council the city is responsible for nearly $400,000,000 in combined assets, including water, sewer, roads, parks and buildings.
The contract approved by council covers phase 1: assessment, planning and procurement. Staff described a timeline that would begin in January 2026, take about nine to 12 months to complete and conclude with an RFP to solicit software vendors. Staff said a separate phase 2 would cover software implementation and training, which could begin in mid‑2027 if the RFP and vendor selection proceed on schedule.
Council members pressed staff on schedule and safeguards. "The timeline is a concern for me," Councilmember Teresa Mangioli said, noting the project could extend beyond current council terms. Staff responded that the timeline is driven by the enterprise scope — multiple departments, data migration and cultural change — and that the firm would be vendor-agnostic. Councilmember Jason Blair asked what guardrails prevent a consultant from favoring its own product; staff said the procurement process and the contract prohibit Cultivate from being the software vendor in a later phase.
The council approved the contract after a motion and a unanimous vote. The contract award includes standard contingencies requiring execution of a written agreement acceptable to the city.
What’s next: Staff expects phase 1 to finish with a detailed, conservative budget for implementation that would be considered in the city’s 2027 capital-improvement planning process. The city will bring back any phase‑2 contract for council approval before software procurement or implementation begins.
