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Select Board authorizes Lot 57 Phase 2 work contingent on $31,000 in account
Summary
The Select Board approved authorizing BHB to proceed with Lot 57 (Gardner Road) Phase 2 site assessment tasks, submission of a notice of delay, and town-admin signature authority — contingent on confirmation at least $31,000 remains in the designated account.
HUBBARDSTON, Mass. — The Select Board on Dec. 1 authorized consultants to proceed with a Phase 2 environmental assessment for Lot 57 on Gardner Road, but only after confirming sufficient funds remain in the town account to cover the work.
Board members discussed the VHB Phase 2 comprehensive site assessment and whether the account holds the combined estimated cost of roughly $31,000 for the sampling and associated services. Concerned members asked staff to confirm current balances with Mary and Sam rather than rely solely on a software ledger, noting some reports in the packet were out of date.
A motion passed authorizing BHB to proceed with specified scope items, to submit a required notice of delay, and to permit the town administrator to sign related documents — explicitly contingent on confirmation that at least $31,000 remained in the designated account. The motion was carried by voice vote.
Board members emphasized the contingency because if the account lacks sufficient funds the town would need to identify a funding source before BHB proceeds. Members also noted a regulatory timeline: remedial planning or a permanent solution would be required by Nov. 15, 2026 if subsequent phases are submitted.
The board recorded no roll-call vote for this motion in the public transcript; staff were directed to contact Mary and Sam to confirm the balance and then to notify BHB to proceed.
