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Auditor recommends travel policy review; committee approves late expense vouchers and October claims
Summary
Kane County's auditor recommended a travel policy review to improve IRS compliance; the committee approved a batch of 11 late personal expense vouchers and approved October claims paid totaling $15,675,437.87.
Auditor Wegman told the Finance and Budget Committee the auditor’s office had completed an audit of the county’s travel policy and included recommended language changes in the packet. Wegman said the auditor’s office had rewritten its own travel policy to better align with IRS guidance and offered to provide that revised policy to county staff as a template for consideration.
"The only policy that I can write is policy for my office," Wegman said, but she recommended a county‑level review and said she could forward the auditor’s revised template for consideration.
The committee considered a batch of personal expense voucher reimbursement requests that exceeded the 60‑day submission window. Wegman explained the vouchers were presented to the committee because they did not conform to the county’s time limit and that the auditor’s office lacks authority to approve exceptions administratively. After brief comments about timeliness and responsibility, the committee voted to approve the batch of 11 late vouchers (total cited in discussion: approximately $4,077.40).
The committee also approved the October 2025 claims paid in the amount of $15,675,437.87 by roll call without discussion.
Separately, Wegman and members discussed whether the county should initiate a formal policy review and whether the state's attorney's office should be involved in drafting any resolution to update the travel policy language. Chair asked a member to work with Wegman and the state's attorney to draft language, and Wegman agreed to forward the auditor’s office template.
