Chair announced that the Burnt Mill Estates site walk was cancelled because of weather. Ken Wood (identified on one occasion as representing Adder Engineering) asked whether the board could accommodate a Saturday site visit if weather allowed, noting the developer had already staked the site and expressing concern about losing stakes. Board members said not enough members would be available during the holiday season and moved that the applicant present at the last March meeting so the board can set a site‑walk date at that time; the motion passed unanimously.

Ken Wood told the board he was not available for the next two weeks and asked the board to consider alternatives rather than delay the project further. The board and applicant agreed the scheduling question would be revisited during the March meeting cycle.