Shawnee County commissioners approve $2.3 million in vouchers, multiple solid‑waste vehicles and several county contracts

The Shawnee County Board of County Commissioners on Dec. 1 approved a bundle of routine payments, vehicle purchases and county contracts and adopted a home‑rule resolution on tax incentives.

County finance staff reported total vouchers of $2,285,733.27. The list included a $495,903.12 payment to XYBIX Systems Inc. for the 911 center console project; the item was paid from ARPA State and Local Fiscal Recovery Funds (SLFRF) interest funds. The board voted 3‑0 to approve the vouchers.

The board also approved several solid‑waste fleet purchases recommended by Bill Sutton of Shawnee County Solid Waste. Approved purchases and reported totals were: a half‑ton pickup for $36,000 (including trade‑in); a Class‑5 truck with mini OTR bed for $184,763; three front‑loader trash trucks for $572,937 (low bidder Truck Component Services); two rear‑loader trucks for $422,196; and two roll‑off trucks for $357,604 (Elliott Equipment Company). Sutton told the board these purchases are paid from the solid waste enterprise fund and said the fund is “100% fee funded with no tax dollars used.” He also stated the fund will retain about $20,000 after the purchases. All motions carried 3‑0.

On benefits, Angela Lewis, director of administrative services, introduced contract C440‑2025 with Blue Cross Blue Shield to continue the county’s preferred provider organization and high‑deductible health plan. Brent Krenzen of Blue Cross described a planned program change for the high‑deductible plan that the record refers to as a replacement for the prior “accumulator adjustment” program. He said the new program (recorded as “Lehi Access”) is designed to identify manufacturer coupon values at the pharmacy and to avoid crediting those coupon savings toward members’ deductibles and out‑of‑pocket totals inappropriately, so members’ true out‑of‑pocket experiences are preserved. The board approved the contract 3‑0.

The Department of Corrections presented three items that were approved. Steve Willis requested approval of an upgrade to six door locks to electronic access control at a reported installation cost of $16,340 to be paid with “grama and county funds” as stated in the record. Tim Phelps requested approval of contract C453‑2025, the corrections portion of the annual New World software maintenance agreement, at $20,160.92 to be paid from the detention budget. Phelps also described an emergency purchase (contract C451‑2025) with Samco Mechanical to repair a water‑line break in a 1998 facility at a cost of $76,999.40 from the FY2025 contingency fund; he said the break was caught before service was interrupted. Each of those items was approved in separate 3‑0 votes.

Kyle Edelman, assistant county counselor, presented the second reading of Home Rule Resolution HR2025‑3, which establishes policy and procedures for exemptions and tax incentives for economic development purposes. The board adopted the resolution 3‑0.

Clerk and staff reported no formal public‑comment sign‑ups; one resident, Rich Checker, spoke briefly during the public‑comment period. Commissioners noted difficult road and traffic conditions and staff said public works crews were treating roadways.

The board recessed into a 20‑minute executive session for attorney‑client privileged discussion specific to contract negotiations on the Manor Conference Center; upon return the board said no action had been taken and adjourned.

Votes at a glance: • Consent agenda A–Y — approved, 3‑0. • Vouchers totaling $2,285,733.27 (including $495,903.12 to XYBIX Systems Inc. for 911 console) — approved, 3‑0. • Correction orders — approved, 3‑0. • Blue Cross Blue Shield contract C440‑2025 (PPO and high‑deductible plan) — approved, 3‑0. • Solid waste vehicle purchases (vendors and amounts listed above) — approved, each 3‑0. • Corrections door‑lock upgrade — approved, 3‑0 (cost $16,340; funding listed in record as “grama and county funds”). • New World maintenance contract C453‑2025 — approved, 3‑0 (cost $20,160.92). • Emergency water‑line repair (Samco Mechanical) C451‑2025 — approved, 3‑0 (cost $76,999.40; contingency fund). • Home Rule Resolution HR2025‑3 on incentives — adopted, 3‑0.

What’s next: individual contracts and purchases will proceed according to procurement timelines and funding sources; the Manor Conference Center negotiations remain under attorney‑client privilege following the executive session.