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Woodford County clerk seeks to digitize historical records with $200,000 in preservation funds
Summary
The county clerk told the budget and finance committee she has nearly $200,000 in record-preservation (GRAMA) funds to digitize deeds and other records back to the 1770s and the committee recommended the project to the full fiscal court.
The Woodford County clerk proposed a Digital Access Project to scan and make historic county records searchable online, and the budget and finance committee voted to recommend the project to the full fiscal court.
The clerk said the program builds on a Fayette County initiative and would use a specialized scanner loaned by a neighboring county to handle fragile "big books" written in cursive. "We've got almost $200,000 here, so it's not gonna be a project that's gonna deplete anything with the county," the clerk said, describing funding from GRAMA/regional preservation funds.
The clerk said the project would digitize deeds and records back to the late 1700s, meeting recent state requirements to provide scans for 30 and then 60 years of records; staff anticipate a scanning partnership that could include university students and retired local historians. The committee moved to recommend the project’s approval to the full fiscal court by motion of Squire Kelly Carl with a second by Squire Daryl Varner; members voted unanimously to forward the recommendation.
If approved by the full court and funded as described, the clerk expects to contract for scanner access and staff time to complete the preservation work and provide online public access.
