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Commissioners refer fuel/oil bids for review, approve routine dockets and several contract renewals
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Summary
The board referred annual fuel/oil/lubricant bids to departmental review, approved the accounts payable docket, accepted a small change order for native grass seed ($1,387.72), renewed an EagleView (Pictometry) ChangeFinder service for $41,923, and approved two document-scanning contract renewals.
At the start of the meeting the board addressed several routine procurement and administrative items.
Staff introduced the annual highway material bid for fuel, oil, lubricants and miscellaneous materials and read the companies that submitted bids (Bellman Oil of Fremont, Indiana; Petroleum Traders Corp of Fort Wayne; National Oil and Gas; Keystone Co-op of Wabash; Yoder Oil of Elkhart; and Sunoco). The board voted to refer the bids to the highway department and fleet management for review and recommendation at a subsequent meeting.
The board approved the accounts payable docket by voice vote.
Infrastructure staff requested approval of Contract Change Order #2 with Re Bridal Construction to add native grass seed at outlets into the Nesbajani Ditch to match the relocation project; the increase was $1,387.72 and the change order was approved.
Economic development staff presented a renewal with EagleView (Pictometry International Corporation) for the ChangeFinder program, which processes aerial imagery to update building outlines and the county's GIS structure layer; the renewal cost is $41,923 and the board approved the master service agreement renewal.
Derek Dieter, the county surveyor, summarized an ongoing multi-year document scanning project. The board approved contract renewals for Ryan Kingston (2026 scanning services) and for Jennifer Henthorn (document scanning, not-to-exceed amount not specified in the meeting record).
All of the above motions carried by recorded ayes as shown in the meeting transcript.
