Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Records Management topic
No spam. Unsubscribe anytime.
Princeton adopts certified statement and updated records retention resolution
Summary
Town clerk told the board she certified the destruction of certain records in December 2019 and requested adoption of the certified statement and an updated state retention-and-disposition schedule; the board approved both motions 4-0.
Town Clerk April (identified in the transcript) told the board she had carried out a records purge in 2019 using the retention-and-disposition schedule available at that time and could not find a prior board motion from 2009 documenting the action. She requested the board adopt a certified statement confirming the December 2019 records destruction and to adopt the updated retention and disposition schedule issued by the state.
Clerk explained that, at the time of the 2019 purge, the public works supervisor burned the records in a burn pit (a practice no longer permitted), and that water and sewer files are retained permanently while other categories are purged on the schedule prescribed by the state. The board moved, seconded and approved the certification and the resolution adopting the updated schedule 4-0.
Officials said the certified statement will be placed on file with the state to support records-management practices should the town be audited in the future.
