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Coffey County renumbers duplicate resolutions, approves CID amendment to reimburse up to $80,000 for infrastructure work
Summary
The Coffey County Commission on Dec. 1 renumbered duplicate Resolution No. 888 and approved a first amendment to a real property tax rebate agreement tied to the BDO Junction Community Improvement District. The amendment clarifies eligible 'tangible improvements' and caps county reimbursement from the CID fund at $80,000.
The Coffey County Board of Commissioners voted Dec. 1 to renumber duplicate resolutions labeled “Resolution No. 888” and to approve the First Amendment to a real property tax rebate agreement tied to the BDO Junction Community Improvement District (CID). The board adopted the renumbering as Resolution No. 2025-965 and approved the amendment (referred to in materials as 888‑a1), both by voice votes.
The amendment revises the original "obligation to build" so that the county and property owner may document agreed-in-writing infrastructure and paving improvements instead of requiring all work to be completed before the December 2025 deadline. Under the amendment, eligible reimbursable improvements are primarily infrastructure and paving, and the county’s maximum reimbursement out of the CID account is $80,000. The document adds an example "certificate of expenditures" to be submitted by the developer (identified in materials as TA Operating LLC / HPT TA Properties Trust and related entities) for county verification before funds are released.
County staff and outside counsel told commissioners that the change responds to timing and weather constraints that could otherwise prevent completion before the contract deadline. Staff said that TA had already signed the amendment paperwork and the recommended practice would be to obtain private signatures before executing the county signature.
Commissioners discussed the need for a clear paper trail and attachments that identify the specific areas for repair. The amendment’s attachments in the packet included photographs and a scope of work describing removal and replacement of existing asphalt pavement for sites associated with 2775 US Highway 75, Lebo.
The action follows staff work beginning in 2022 and a period of coordination with local counsel and corporate counsel. No dissenting vote was recorded at the meeting. The board directed staff to keep documentation of expenditures and to use the certificate-of-expenditures form included with the amendment.
What’s next: The amendment is effective Dec. 1, 2025, according to the language read into the record. Staff said subsequent reimbursement requests will be reviewed against the certificate of expenditures and attachments before any funds are distributed.
