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Recreation staff to revise registration calendar and advertising policy; board approves sending edits toward council review
Summary
The board asked staff to prepare public-facing and internal registration calendars, a posting/signage policy with QR banners, and approved motions directing staff to return with revised materials for board approval before sending to town council.
Staff presented a 'year-at-a-glance' calendar and a draft signage/posting policy that would put registration start and end dates on a predictable cadence (open on the 1st, close on the 15th) and use reusable banners with detachable QR codes to direct residents to the RecDesk portal. The board asked staff to list sports by name on public materials, reintroduce coaches' meetings, and provide a simpler public-facing calendar (for example, "early January" rather than precise internal dates).
Speaker 3 moved that staff return with two versions of materials — a public-facing calendar and an internal operational timeline — and include clarified sign-posting locations (library, City Hall, parks) and digital‑billboard options when available. Speaker 2 seconded the motion and members voted in favor.
Later in the meeting the board voted to have staff make the requested edits to the advertising/posting policy and return the revised policy for board approval before it goes to council. Staff said they will prepare the policy language, specify recommended posting locations, and add an "including but not limited to" clause to avoid overly rigid limits that would hinder staff flexibility.
Next steps: staff to prepare revised calendar (internal and public versions), a signage/posting policy with recommended locations and QR-code approach, and return those documents to the Recreation Advisory Board for approval and forwarding to council.
