The Otter Creek Communication Union District governing board on Nov. 19 adopted a revised financial procedures policy and updated its bylaws, and approved several administrative items including warrants and the Aug. 20, 2025 minutes.

Chair opened the meeting at 5:03 p.m., confirmed a quorum and asked staff to start the recording. The board approved the agenda and then held a public hearing for the district’s 2025 annual summary report and the proposed 2026 budget; no members of the public attended.

On financial management, the board approved a financial procedures policy dated 11/19/2025 that formalizes banking and signatory arrangements, reimbursement procedures and reporting responsibilities. The policy records a change of bank to Bar Harbor Bank and Trust (Rutland branch) and a memorandum of agreement giving Rutland Regional Planning Commission oversight for certain fiscal functions. The policy also names the district’s treasurer role and requests a quarterly financial summary be prepared for the board. The chair said the treasurer will be Anna Maria Boruko, an employee of Rutland Regional Planning Commission and designated as a non‑board treasurer as required by statute.

The board approved three warrants covering August ($3,063.44), September ($1,405.00) and October ($2,089.63) 2025 as routine monthly expenditures. The chair noted the district’s typical operational expenses run roughly $2,500–$3,000 per month and that the construction grant is expected to close on Dec. 31, 2025; preconstruction grant reporting will continue while that award remains open.

Members also approved minor bylaw changes to align internal titles with statutory language (replacing “secretary” with “clerk”), to add an explicit process allowing towns to withdraw as member towns and to permit delegation of duties as described in the new financial procedures.

Votes at a glance:
- Motion to approve agenda: moved by Steve; seconded by Larry; approved by voice vote.
- Motion to approve minutes (08/20/2025): moved by Larry; seconded by a board member; approved by voice vote.
- Motion to approve review of warrants (Aug–Oct 2025): moved by Larry; seconded by Peter; approved by voice vote.
- Motion to adopt financial procedures policy (dated 11/19/2025): moved (mover name not specified in transcript); seconded by Peter; approved by voice vote.
- Motion to adopt Otter Creek CUD bylaws (dated 11/19/2025): moved by Larry; seconded by Peter; approved by voice vote.

What this means: The financial procedures policy centralizes routine transaction workflows and clarifies who signs and submits reimbursements to the state. The bylaw edits bring district titles and delegation language into clearer alignment with statutory phrasing and set out the rights of towns that elect to withdraw as members.

Next steps: The board will begin receiving the treasurer’s quarterly financial summaries and expects written confirmation from VCBB on an amendment to a preconstruction grant end date. The board’s next regular meeting is scheduled for Feb. 18, 2026.